IT Procurement HOS

Department

Supply Chain

Vacancy location

Damascus

Job Duties

A) Duties of Job Title 1. Interview candidates and provide recommendations to the direct line of authority. 2. Prepare section’s yearly budget as per corporate objectives. 3. Cascade unit objectives into section & individual objectives and ensure proper alignment. 4. Prepare, measure and maintain accurate section & individual KPIs on a regular basis. 5. Coach, develop and motivate team members to reach optimum performance & successfully contribute in achieving corporate, department & unit objectives. 6. Develop and maintain the company’s quality management system effectively & efficiently. 7. Conduct staff meeting with team members in all regions on a quarterly basis to reinforce company’s culture & values and discuss team related issues & concerns. 8. Monitor and ensure efficient & appropriate use of resources (financial, human, physical, IT, etc.) to achieve the planned objectives & support smart spending strategy. B) Duties of Position 1. Participate in the preparation procurement yearly plan based on procurement objectives and performance indicators and WAFA departments requirements. 2. Review the newly proposed suppliers as per the predefined criteria and provide recommendations. 3. Review the Benchmark / market price reports and ensure them by conducting random market visits. 4. Review the prepared target price and related historical log for requested materials/services and ensure getting the best deal and proper documentation 5. Ensure defining accurate technical specifications in line with clear business justifications when required. 6. Ensure proper handling to department’s purchasing requests, for direct purchasing according to preset criteria. 7. Check & review RFQ (Request for Quotation) & RFI (Request for Information) & RFP (Request for Proposal) before sending to the approved selected suppliers. 8. Review quality and price for the received samples and data sheets from suppliers. 9. Review the commercial evaluation of the received offers and the comparative analysis of these offers, and recommend modifications if needed. 10. Check & review Procurement Documents Initial Purchase Letter, LPO (Letter of Purchase Order), and expense report. 11. Ensure maintaining all records and reports archived and kept updated. 12. Review non-confirming items cases with the concerned parties to take the proper solution. 13. Ensure proper follow up with suppliers and that all problems and delays related to purchase orders have been solved. 14. Review supplier’s evaluation conducted by Procurement Planning Specialist. 15. Approve purchase order, frame agreement and release order and ensure accuracy of entered data. 16. Ensure maintaining stock level for inventory of items as per policies and procedures. 17. Ensure handling complaints related to purchasing activities timely and effectively and escalate them to HOU when needed.

Education

Bachelor’s degree is required (IT Engineering major is preferrable).

Experience

At least three years’ experience in procurement is required.

Professional Certificates

N/A

Knowledge, Skills & Abilities

Good level in English and Microsoft Office is required.

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